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Administrative Assistant VI

Please see Special Instructions for more details.

Hiring Range: $15.35-$16.50

Posting Details

Posting Information

Position Title Administrative Assistant VI
Department Dean of Engineering
Position Status Administrative Non-Exempt Positions
Basic Function

This position will provide a wide variety of support to the team that includes the Co-Directors of the Center for Global Public Safety, the Dean of Engineering and the Director of Engineering Operations. This support will be both administrative and clerical in nature.

Posting Date 08/22/2017
Closing Date
Open Until Filled Yes
Special Instructions to Applicants

Hiring Range: $15.35-$16.50

EEO Information

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

Criminal Background check statement

A pre-employment criminal records check is required.

Principal Duties and Responsibilities

Principal Duty and Responsibility

Relieve Co-Directors of handling numerous routine contacts, answer questions, gather information requiring discretion/sensitivity and provide a wide variety of knowledge of office operations and procedures.

Coordinate meetings and events on campus and in other locations. Responsible for managing complex calendars with frequent changes.

Prepare and analyze program budget records and provide administrative support for all confidential matters; prepare and process purchase orders and other financial documents for review and approval of the Director of Operations.

Maintain Center files.

Compose difficult/sensitive correspondence frequently requiring a high degree of initiative, judgement, originality, and knowledge of the subject matter.
Use a variety of business or technical programs (PowerPoint, Excel, and Adobe) to complete information management to production tasks.

Assist with the development and management of the Center’s website, marketing brochures and flyers and other marketing and communication documents and media.

Other duties as assigned.

Position Requirements

Requirement

At least 3 years’ experience in an administrative position must be detailed oriented and well organized. Ability to prioritize and manage multiple projects, but knowing when to seek supervisor’s input in determining priorities as required. Communicate effectively with internal and external community; work independently. Must have excellent Microsoft Office skills as well as an ability to learn new software programs.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents