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Office Coordinator & Receptionist - Seaport, Boston

Please see Special Instructions for more details.

$20.67 - $22.60/hour

Posting Details

Posting Information

Position Title Office Coordinator & Receptionist - Seaport, Boston
Department CORPORATE & PROFESSIONAL EDUCATION
Position Status Administrative Non-Exempt Positions
Basic Function

The Office Coordinator and Receptionist will manage the day to day activities in the WPI Seaport Office. They will manage all of the logistics for the office with support from the main campus. This role will require a self-starter with a desire to work with multiple stakeholders on a variety of tasks related to Seaport activities.

Posting Date 08/14/2017
Closing Date
Open Until Filled Yes
Special Instructions to Applicants

$20.67 – $22.60/hour

EEO Information

We are an Equal Opportunity Employer and do not discriminate against applicants due to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. We are looking for individuals who value creativity, diversity, inclusion, and collaboration.

Criminal Background check statement

A pre-employment criminal records check is required.

Principal Duties and Responsibilities

Principal Duty and Responsibility

• Primary point person and project manager for facilities related issues, including: office layouts, remodeling, painting, etc.
• Process AP invoices/PO’s in STARS e-procurement system for the office. Maintain record keeping.
• Prepare and process accounting documents used in the administration of the budgets as it relates to the Seaport office (e.g., check requests, interdepartmental transfers, cash receipts, expense reports, purchase orders), and maintain record keeping and procedures for same.
• Order new computer and office equipment after approval by budget owner. Maintain primary responsibility for equipment set-up and trouble-shooting for Seaport office.
• Supervise replenishment of stock in conference rooms, kitchenette as well as common areas. Monitor office supplies inventory and place orders for supplies in STARS, Administrative and/or Print Services for the office. Maintain documentation (e.g., packing slips) associated therewith.
• Archive information (including electronic information) for future reference and use according to accepted records retention guidelines.
• Provide administrative support for all confidential matters related to Seaport office
• Greet visitors and respond directly to those inquiries made of the office
• Screen telephone line and email, directing outside queries to proper department.
• Create and continue to update office procedures with a focus on process improvement.
• Assist with event planning and execution, leading the planning for smaller group events.
• Maintain calendar of office space events
• Performs special projects as assigned.
• Other duties as required.

Position Requirements

Requirement

• 10+ years of demonstrate experience in office management
• Must have a high school diploma
• Excellent communication skills and attention to detail
• Experience with event planning preferred

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. List of References
  2. Other