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Accounting Clerk V

Please see Special Instructions for more details.

$17.25-$18.54 per hour

Posting Details

Posting Information

Position Title Accounting Clerk V
Department Controller's Office
Position Status Administrative Non-Exempt Positions
Basic Function

Under the supervision of the Associate Controller the position is responsible for processing of direct payments and invoices, matching vendor invoices to purchase orders and resolving discrepancies. Responds to inquiries from WPI personnel and vendors. Enters inter-departmental transfers and journal entries into Finance system. Performs other clerical accounting tasks as assigned.

Posting Date 08/10/2017
Closing Date
Open Until Filled Yes
Special Instructions to Applicants

$17.25-$18.54 per hour

EEO Information

We are an Equal Opportunity Employer and do not discriminate against applicants due to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. We are looking for individuals who value creativity, diversity, inclusion, and collaboration.

Criminal Background check statement

A pre-employment criminal records check is required.

Principal Duties and Responsibilities

Principal Duty and Responsibility

Review direct payment requests and expense reports for completeness in accordance with University policy.

Principal Duty and Responsibility

Timely processing of accounts payable transactions including, but not limited to, invoices, purchase orders, foreign wires and expense vouchers, using the Accounts Payable and eProcurement systems.

Principal Duty and Responsibility

Coordination of new vendor registration forms and tax documents with vendor and Procurement office.

Principal Duty and Responsibility

Monitor AP email mailbox to process payments and address inquiries.

Principal Duty and Responsibility

Designate and process AP vouchers requiring special handling.

Principal Duty and Responsibility

Monitor tax compliance for sales tax and proper coding for 1099 purposes.

Principal Duty and Responsibility

Communicate with departments regarding direct payment forms and expense reports.

Principal Duty and Responsibility

Enter inter-departmental transfers (IDT) and journal vouchers (JV) into Finance system.

Principal Duty and Responsibility

Respond to inquiries regarding payment information and general AP questions from staff, faculty and vendors.

Principal Duty and Responsibility

Review of vendor statements, trace missing invoices and payments.

Principal Duty and Responsibility

Void checks and reestablish for payment correction.

Principal Duty and Responsibility

Scan and save IDTs and JVs in a timely manner.

Principal Duty and Responsibility

Process JVs using the upload process.

Principal Duty and Responsibility

Coordinate transfer of the AP transaction file download and documents to imaging processor.

Principal Duty and Responsibility

Use Image Silo document imaging system to service WPI constituents.

Principal Duty and Responsibility

Assist with year-end closing processes.

Principal Duty and Responsibility

Assist with the preparation of the annual 1099 process.

Principal Duty and Responsibility

Other duties as assigned.

Position Requirements

Requirement

High school diploma. 1-2 years accounts payable experience preferred.

Requirement

Microsoft Office skills with emphasis on Excel.

Requirement

Detail oriented and highly organized.

Requirement

Ability to deal effectively with internal and external WPI community in a courteous and helpful manner.

Requirement

Confidentiality required.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents