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Program Coordinator, Global Projects Program (GPP)

Posting Details

Posting Information

Position Title Program Coordinator, Global Projects Program (GPP)
Department IGSD
Position Status Administrative Exempt Positions
Basic Function

The Program Coordinator is responsible for coordination and oversight of key programs and processes within WPI’s Global Projects Program. This position is a staff member in the Interdisciplinary and Global Studies Division (IGSD) and reports to the Executive Director.

Posting Date 07/25/2017
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
EEO Information

We are an Equal Opportunity Employer and do not discriminate against applicants due to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. We are looking for individuals who value creativity, diversity, inclusion, and collaboration.

Criminal Background check statement

A pre-employment criminal records check is required.

Principal Duties and Responsibilities

Principal Duty and Responsibility

• Support the processes for recruiting, selecting, and preparing students for off-campus Interactive Qualifying Projects (IQPs) while working with faculty advisors and center directors from every department on campus

Principal Duty and Responsibility

• Develop and deliver orientation sessions for students participating in the GPP

Principal Duty and Responsibility

• Support risk management practices, including, but not limited to: registering students with the United States Department of State, reviewing participant health forms, creating threat and risk assessments for WPI project centers

Principal Duty and Responsibility

• Participate as a member of the IGSD incident management team, including the rotation for the on-call duty officer phone

Principal Duty and Responsibility

• Provide day-to-day oversight of the processes for recruiting, selecting and preparing students for off-campus Humanities and Arts Centers while working with faculty advisors and center directors from every department on campus

Principal Duty and Responsibility

• Manage Global Ambassador program and coordinate activities for this group throughout the year

Principal Duty and Responsibility

• Manage the acquisition and maintenance of data and administrative records (student, advisor, financial & budgetary) that support IGSD program activities

Principal Duty and Responsibility

• Respond directly to inquiries from students, parents, faculty and staff

Principal Duty and Responsibility

• Manage program assessment activities, including disseminating evaluation surveys to returned students, advisors, and project sponsors, and collecting and reporting on response data

Principal Duty and Responsibility

• Coordinate web and print publications for the department, including: organizing the production schedule, editing documents, providing detailed content management and verification of accuracy for all of the division’s print and web publications that disseminate program information, project results, health, safety, and risk management policies and protocols, etc. for prospective project sponsors, parents, students, faculty, staff, and other critical audiences (e.g., Going Global Handbooks for students and parents, Advisor Handbook)

Principal Duty and Responsibility

• Coordinate visa process for program sites that require it

Principal Duty and Responsibility

• Manage group travel and coordinate relationship with travel services vendor

Principal Duty and Responsibility

• Develop components for WPI’s Global Portal web site and utilize Terra Dotta software program to manage student records and produce reports

Principal Duty and Responsibility

• Coordinate special events on and off campus and support other outreach efforts of the IGSD

Principal Duty and Responsibility

• Represent IGSD at on-campus events and deliver presentations on WPI’s Global Projects Program and other topics

Principal Duty and Responsibility

• Oversee the logistics and communications for Cost of Business and Living Adjustments (COBLA) for faulty advisors

Principal Duty and Responsibility

• Conduct 1-2 site visits per year to domestic or international project centers

Principal Duty and Responsibility

• Other duties/projects as assigned

Position Requirements

Requirement

• Bachelor’s Degree +1-3 years relevant experience

Requirement

• Experience studying or working abroad for an extended period of time

Requirement

• Strong project management skills

Requirement

• Excellent oral and written communication skills

Requirement

• Strong presentation skills

Requirement

• Excellent computer skills, including proficiency with Microsoft Word, Excel, Power Point

Requirement

• Ability to work independently, prioritize workload, and adapt and be flexible in response to changing demands

Requirement

• Ability to communicate effectively with students, faculty, staff, parents and other constituents

Requirement

• Experience responding to field incidents desirable

Requirement

• Experience with Terra Dotta Studio Abroad software desirable

Requirement

• Experience working in a study abroad office desirable

Requirement

• Experience with program assessment desirable

Requirement

• Proficiency in a language other than English a plus

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents